Everything ENTIWA can do.
From flexible data models to AI automations, approvals and an API: every feature at a glance.
Structure your data your way
Collections
Model anything (products, assets, projects, contacts) in collections you define yourself.
12 attribute types
Text, multi-line text, integer, decimal, currency, checkbox, URL, date & time, file, link to another collection, automatic backlinks, and dynamic (calculated) values.
Relations between collections
Link entries across collections, pick one or many, and choose how linked entries are displayed. Backlinks show up automatically on the other side.
Calculated fields
Build values from other fields and linked entries with templates. They update automatically on every save, and you get a live preview while editing.
Nested entries
Organize entries in parent/child trees and browse them in a tree explorer.
Field rules
Required, unique, read-only once set, default values (existing entries are filled in too), and grouping into sort groups.
Multilingual content
Keep field values in German and English side by side and switch with one click.
Autocomplete
Text fields suggest values your team already uses, which keeps data consistent.
See your data the way you work
4 view types
Table, Grid (cards), Tree, and Board (Kanban with drag-and-drop lanes).
Filters, sorting and instant search
Available in every view.
Choose which fields a view shows
Reorder columns, and put secondary fields in a detail popup.
Private or shared views
Keep a view to yourself or share it with the team, and control access per view.
Bulk actions
Select many entries and edit or delete them at once.
One-click Excel export
Export any view, with your current filters and selection applied.
Your files stay where they are
Connect your existing storage
Amazon S3 and any S3-compatible storage, Microsoft SharePoint, Google Drive, OneDrive, Dropbox, FTP, SFTP and WebDAV. There's also built-in team storage with no setup.
Built-in file browser
A Finder-style column view with drag-and-drop upload, folders, and previews for images, PDFs, video and audio.
“Where is this file used?”
Pick any file and see every entry and field that points to it.
Fast image thumbnails
Even when the storage behind them is slow.
Secure setup
Encrypted credentials, a connection test before saving, and step-by-step setup guides.
Built-in AI assistant
Just ask
Create, update or duplicate collections, fields and views, and search and update entries (including bulk updates), all in plain language.
Build export templates
Paste a sample file and the assistant builds a matching template, tests it against real data and previews PDFs.
Generate and edit images
From a prompt or reference images, saved straight to your storage.
Chat with your documents
Attach PDFs, Excel, Word, CSV and image files.
Charts and live data cards
Directly in answers.
Respects permissions
The assistant can only see and do what you can.
Safe by design
Deletes need your confirmation, and one click undoes everything the assistant changed in a conversation.
AI automations (Tasks)
Instructions in plain language
They run automatically when an entry is saved or on a schedule (every 15 minutes up to monthly).
Conditional triggers
Only run when fields match your conditions.
Trial runs
They change nothing, so you can test safely before going live.
Full run history
Status, duration and token usage, plus alerts when a task fails or needs clarification.
Connect your favorite AI tools (MCP)
Use ENTIWA data in ChatGPT and Claude
Through our MCP connector.
Secure OAuth sign-in
Pick which team to connect, and access always follows the user's permissions.
Read-only
AI tools can browse collections, search entries and download files, but can never change data.
Flexible roles & permissions
Custom roles
With detailed permissions for the team, storage, collections, views, exports, imports, AI and analytics.
Field-level permissions
Control who can view or edit each field: all fields, only selected ones, or all except some.
Per-storage permissions
Read-only or full file access for each connected storage.
Preview as user or role
See the app exactly as a team member or role sees it before you grant access.
Review, history & collaboration
Approval workflows
Changes from contributors wait for review, and approvers publish or reject them with a before/after comparison.
Complete version history
See every change by field, entry or user, and undo a single change or a whole save.
Comments on individual fields
Assign them to teammates and resolve or reopen them.
Notifications
An in-app inbox, real-time pop-ups and an hourly email digest.
Import & Export
Excel/CSV import
From a URL or any connected storage, with column mapping, language detection and AI-suggested new fields.
Scheduled imports
Every 10 minutes, hourly or daily. They update existing entries instead of creating duplicates.
Undo a whole import
In one click.
Template-based exports
To PDF, Excel, CSV, JSON and XML, with a live preview.
One file per entry
Exported as a ZIP, or a single combined file.
Scheduled exports
Written straight into your connected storage, which makes them a good fit for feeding other systems.
Forms
Data-entry forms
Turn chosen fields into a form, in German and English.
Three access levels
Team only, public with a password, or fully public.
Your team's look
Your team's logo and colors on public forms, and submissions can go through approval.
Dashboard & insights
Personal dashboard
Drag and drop it together, with resizable widgets.
Data quality
See how complete required fields are and how values are distributed.
Activity
Changes over time with comparison to the previous period, a revision feed, and AI task activity.
Action widgets
Open comments and pending approvals, handled right from the dashboard.
Developer-friendly
REST API (JSON:API)
Covering collections, entries, fields, files, comments and storage.
Well-documented API
With interactive OpenAPI docs you can try out in the browser.
Scoped API tokens
Grant exactly the permissions a token needs.
Mobile-ready
Device login tokens that expire when idle.
Teams, security & more
Multiple teams
Switch between them and invite members by email with a role.
Your brand, your app
Team logo and colors re-theme the whole interface.
Secure sign-in
Passkeys, two-factor authentication and login rate limiting.
Automatic backups
Every night, with one-click restore.
At home everywhere
Dark mode, a German & English interface, and a mobile-friendly layout.